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Balkan - Mediterranean

BalkanMed: Recruitment of the Joint Secretariat

 interreg Balkan-Mediterranean fund EN-01

The BalkanMed Programme is recruiting its Joint Secretariat. If tou are interested in working with us check out the Open Call. The deadline for the submission of CVs is on 23/09/2016.

 

Call for the expression of interest

Establishment of the Joint Secretariat

 

BalkanMed: Updated and enhanced version of the Application Form

A new updated and enhanced version of the Application Form for the 1st Call for Project Proposals, with changes mainly in the sizes of the boxes and dealing with minor bugs, is now available.

You are encouraged to use the new version of the Application Form

Updated version of the Application Form*

* Please don't forget to activate the macros. You may find analytical description at the FAQ section

Enhanced version of the Specification of Budget Form (with available use of AutoFilter in MS Excel for Project Partner 6)

BalkanMed: Extension of the deadline of the 1st Call for Project Proposals

The submission deadline of the 1st Call for Project Proposals, which is currently open, is extended until 26/04/2016.

Extension

BalkanMed: Frequently Asked Questions on the 1st Call

interreg Balkan-Mediterranean fund EN-01

Updated on 08/04/2016. This is the last update. The FAQ procedure has been concluded. No more questions will be accepted and answered.

This webpage provides answers to the questions regarding the 1st Call for Project Proposals of the BalkanMed Programme. Quesstions refer to the Application Form, eligible Partners & institutions, budget & financing and Project development    

Project APPLICATION

Can a person other than the legal representative sign a declaration (vice-president, head of department …)?

The Application Form confirmation page should be signed by the legal representative of the Lead Partner’s organisation. Still, if the legal representative’s substitute has a legal ability to sign the official documents, then it can be done by the substitute. In this case, you should provide us an official letter confirming that the substitute is empowered to sign the official documents. 

Is there a template for non-profit bodies governed by private law in order to prove their eligibility for the non distribution of profits?

There is no such template for Project applicants. In case this point is not mentioned clearly in an official document of the applicant’s organization (e.g. statute), then the applicant must complete a declaration for the non distribution of profits. 

The template ‘Maturity Sheet per Partner’ (for services, equipment and smallscale investment per Partner) should be filled in for every deliverable under the budget lines external expert and services and equipment or only for the deliverables which are linked with the small-scale investments?

This template must be filled in for all three types of actions (for services, equipment and smallscale investment) per Project Partner.

Which starting date should I choose for my Project?

For the 1st Call of Project Proposals, kindly include as starting date of your Project December 1st, 2016.

How many Project proposals will be approved per average per Call?

There is no established number of Projects approved for each call. The number of approved Projects depends on the available budget, which for the 1st Call for Project Proposals is 20.132.788,00 €.

Are there any obstacles for the participation of Partners from Greece, Albania and The former Yugoslav Republic of Macedonia, due to the fact that (a) Financing Agreements between the European Commission, the Managing Authority and the Republic of Albania and the former Yugoslav Republic of Macedonia and (b) Ministerial Decision on Management and Control System are still pending? Are the above documents signed in the meantime?

The Financing Agreements between the European Commission, the Managing Authority and the Republic of Albania and the former Yugoslav Republic of Macedonia have not been drafted by the European Commission yet.

The Ministerial Decision on Management and Control System has been issued. In any case, there is no obstacle for the participation of Partners from Greece, Albania and The former Yugoslav Republic of Macedonia.

Can the legal representative, who will sign the declaration, also represent his/her organization during the entire Project preparation, contracting, implementing and reporting period?

Yes 

Are the submitted Project proposals evaluated per Priority Axis or per Specific Objective?

The submitted Project proposals are evaluated and ranked per Priority Axis. Proposals submitted in a single Axis, in which the same organization is participating in, are competitive. 

Does a participant have to submit a decision by its Board of councils (for NGOs)/ Council of the Municipality (for municipalities), declaring its approval for participation in the Project?

Each participant is obliged to follow their own rules of procedures regarding such issues. The list of the necessary document is described in the Call. Other supporting documents can also be submitted. 

The Partnership Declaration should be signed and stamped by each partner separately or all partners have to sign and stamp the same declaration?

Regarding the “Partnership Declaration” (AD1a), the MA/ JS shall accept the signature of each partner in a separate page. Moreover, the Partnership Declaration can be accepted in a scanned version. In this case, the originals can be submitted upon request at a later stage. 

Should a maturity sheet be included in Projects proposals that do not involve infrastructure activities? 

All Project proposals must include the Maturity Sheet. It must be filled in for all three types of actions (for services, equipment and smallscale investment) per Project Partner. 

What are the documents that prove the eligibility of a partner?

The documents needed are described in the Terms of Reference of the Call (p. 16). The MA/ JS retain the right to ask for additional documents during the evaluation phase, if needed. 

What documents does a public body need to provide, in order to prove its eligibility?

Public bodies (falling into Category A - Public bodies - national, regional or local public authorities) are not obliged to provide any documentation proving their eligibility. Each participant is obliged to follow their own rules of procedures regarding their participation in Interreg Programmes. The list of the necessary document is described in the Call. Other supporting documents can also be submitted.  

Is there a need for Universities to provide a resolution by their Senate allowing their Departments to submit a Project proposal? Are there any other supporting documents needed following a specific time sequence?

Each participant is obliged to follow their own rules of procedures regarding such issues. The list of the necessary document is described in the Call. Other supporting documents can also be submitted.  

In AD2 a Project partner is asked to “commit itself to the project, and intends to provide EUR <insert amount> as public co-financing to the project’s budget as follows…”. Is that correct?

Project Partners commit to provide national co-financing. The reference to providing “public co-financing” is a typing mistake. Please fill in the national co-financing amount and then select either “National public contribution” or “National private contribution”, declaring the same amount as above.  

On page 17 of the „1st Call for Project Proposals - Terms of Reference“ of the Balkan-Mediterranean Programme 2014-2020 it is written that: „Regarding the „Partnership Declaration“ (AD2), the MA/JS shall accept the signature of each partner in a separate page.“  In the same time, page 15 of the document indicates that the Partnership Declaration corresponds to the annex AD1a and the Cofinancing Non Double Financing Statement per Partner is the one corresponding to AD2. We would like to ask whether the Partnership Declaration, which is AD1a, is actually the document that can be signed by each partner in a separate page.

The reference as AD2 in parenthesis to the ‘Partnership Declaration” on page 17 is a typing mistake. Please note that the document AD1a- Partnership Declaration is the one that the MA/JS shall accept that the signature of each partner is provided in a separate page.

We downloaded the application package but we cannot find the AD6-The ‘Documentation for the eligibility of Project Partners’ [PP]. Is it missing?

Project Partners should submit all appropriate documentation proving their eligibility to participate in the project. The indication AD6-The ‘Documentation for the eligibility of Project Partners’ [PP] refers to such obligation comprising of all relevant documents (e.g. statutes, balance sheets, etc.) each Project Partner has in its disposal.

What documents should a body governed by public law provide, in order to prove its eligibility (in relation to AD6-The ‘Documentation for the eligibility of Project Partners’? 

Potential partners should provide all those documents that prove their eligibility, in order to justify their categorization in the three groups of types of eligible partners in the BalkanMed Programme. Bodies governed by public law should prove they fulfill the requirements of Article 2 of Directive 2014/24/EC of the European Parliament and of the Council of 31/03/2004 (Annex 1). In any case, the evaluators may ask for additional documentation, if needed.  

Should the Maturity Sheet be filled in for all Deliverables or only for those that need special arrangements and specific procedures?

It should be filled in for the deliverables that need specific procedures. The Maturity Sheet should depict the readiness of each potential partner to immediately start Project implementation or not. 

18/03/2016 - How should additional documents, supporting the Project's answer in section B.3.1 be submitted, if applicable? 

Such additional documents are not obligatory to be submitted. However, a Project partner may consider that through the documentation already provided proving its eligibility such capacity is not clear and may consider to submit addiditional elements. In such case, these documents can be included in .pdf format and be submitted together with the rest of the documentation for the eligibility of Project Partners.  

 18/03/2016 - Should additional documents be submitted obly for supporting section B.3.1 or for other sections as well? 

Such additional documents are not obligatory to be submitted, however a Project Partner may consider that through the documentation already provided proving its eligibility such capacity is not clear and may consider to submit addiditional elements. In such case, these documents can be included in .pdf format and be submitted together with the rest of the documentation for the eligibility of Project Partners. Supporting documents can also be submitted proving further the maturity of project activities and/ or justifying further budgeted expenses.  

18/03/2016 - Can the Application Documents 1a, 1b, 2 and 3 be submitted in a scanned version? 

The MA/ JS shall accept these documents in a scanned version. A coloured print must also be included in the paper version. In any case, the originals can be submitted upon request at a later stage.  

18/03/2016 - Is it necessary to enclose CVs of the project team, specialists, collaborators, lecturers, experts and lecturers from external organizations in the Application Form?

The list of the necessary documents is described in the Call. Other supporting documents can also be submitted. The MA/ JS retain the right to ask for additional documents during the evaluation phase, if needed. 

30/03/2016 - Can you please provide us with an example, in order to properly fill in the "Maturity Sheet"?

Please find an example here

06/04/2016 - Where should the Application Form be sent?

Please see p. 18 of the 1st Call for Project Proposals.

06/04/2016 - In which way is the AD4 form linked to the Application Form?

Before you fill in the budget in the Application Form, we recommend you to complete the AD4 – Specification of Budget Form, which automatically generates the budget tables of all project partners. Then, these tables can be used in the Application Form, Section D - Budget.

06/04/2016 - In the column “Time of item” (ToI) in the specification of budget, should the value for the staff category refer to the number of hours, days, months that need to be devoted for the specific deliverable? Where in this document do we declare the measurement unit (hours or days or months)?

Yes, the column “Time of item” (ToI) in the Specification of Budget Form for the staff category refers to the number of hours, days, months that need to be devoted for the specific deliverable. The measurement unit is declared in the justification of each declared cost item. Please further consult the Specification of Budget Form Guide.

06/04/2016 - What is the difference between ‘Equipment’ and ‘Infrastructure & Works’ budget lines?

The budget line ‘Equipment costs’ refers to expenditure for the financing of equipment purchased, rented or leased by a partner, necessary to achieve objectives of the project.

The budget line ‘Infrastructure & Works costs’ refers to expenditure for the financing of infrastructure and construction works related to smallscale investments in infrastructure that do not fall into the scope of other budget lines.

06/04/2016 - Could you please clarify if the requested ‘Documentation for the eligibility of Project Partners’ (AD6) should be translated in English or it is eligible to be submitted only in the national language of the project partner?

The supporting documents for (a) the eligibility of Project Partners and (b) the maturity of project activities shall be submitted in the national language (if not available in English language) and their accuracy will be checked by the National Coordination Points (NCPs). They have to be submitted both in hard copy and electronic version.  

06/04/2016 - In case our Project does not have any synergies with other projects, how should section Β.7.3 - Capitalisation of the Application Form be filled in?

 In such case, please type Not Applicable (N/A).  

06/04/2016 - Is it obligatory to accompany the Application Form with an official decision of the Partner’s supervisory board allowing the participation in a Project proposal?

Each participant is obliged to follow their own rules of procedures regarding such issues. The list of the necessary document is described in the Call. Other supporting documents can also be submitted.

06/04/2016 - If we have only one activity that will take place outside the programme eligible area (participation to a European conference), should we develop a separate work package for this or can we include this activity in another project work package? 

Yes, you should develop a separate Work Package. 

06/04/2016 - Should a list of subcontractors be included in the Application? 

Private companies may act as subcontractors, provided that all requirements of public procurement are respected. 

06/04/2016 - Are we obliged to include in the Application Form any offers already received by subcontractors?

These offers can be submitted only to help the evaluator consider them beforehand, justifying so the declared costs that are consistent with real market prices. 

06/04/2016 - Do we have to select only one Specific Objective or can we submit a proposal in more than one? 

Project applicants are invited to submit their Project application under one of the Specific Objectives of the Programme. The Project objectives and the proposed activities shall be clear and inline with the Programme Priorities and both shall have an impact on the BalkanMediterranean area. Each Project is asked to select those indicators that will fit best to the particular planned results and outputs of the Project. Therefore, a Project applicant can apply a Project proposal only under one Specific Objective. 

06/04/2016 - Shall the members of the working groups be strictly project partners' team members or external experts can also be included? 

The project manager should be a member of permanent staff of the Lead Partner. External experts may be included in the working groups but it is recommended to always include permanent staff as well.  

06/04/2016 - In the FAQs it is mentioned that “…the capacity of each organization to implement multiple Projects is part of the evaluation procedure”. Are there any written specific requirements, criteria, etc. on which the evaluation procedure is based on? 

The evaluator shall take into account all the documentation submitted (please see p. 23 of the “Project Selection Criteria” document).

06/04/2016 - In the FAQs it is mentioned that “The MA/ JS shall accept these documents (Application Documents 1a, 1b, 2 and 3) in a scanned version. A coloured print must also be included in the paper version. In any case, the originals can be submitted upon request at a later stage.”. Does this apply also for the AD5: The ‘Maturity Sheet per partner’? 

No, it does not apply for AD5 – Maturity sheet.  

06/04/2016 - Do these documents need to be certified “True Copy”, signed and stamped by the legal representative of the organization or just a copy is enough? Can we submit these documents only scanned, or we have to provide them printed as well? 

Just a copy is enough, as long as your national legislation allows you. They must submitted both in printed format and electronic version. 

06/04/2016 - Which statute should Non profit bodies governed by private law submit? 

They should submit the latest, complete statute in force.  

06/04/2016 - How should Project partners be numbered in the Application Form? 

It is up to the partnership scheme.  

06/04/2016 - Is it obligatory document (5) Maturity sheet to be attached for projects which do not envisage implementing small scale infrastructure? Should we fill the form, and if yes, please give us short directions how to do it. 

Yes. An example is already provided.  

06/04/2016 - Regarding the Maturity Sheet for services, equipment and smallscale investment, is the term “services” the equivalent of the budget line “External expertise and services”, as defined in the Application Form? 

In the term “services” all external expertise, as well as other items in different budget lines (such as “staff costs”, whenever applicable), are included. 

08/04/2016 - Do you accept AD5: The ‘Maturity Sheet per partner’, AD7a: Legal Entity Form for IPA Project Partners and AD7b: Financial Identification Form for IPA Lead Partners in scanned version?

No. Only AD 1a, 1b, 2, 3 can be submitted as scanned documents. 

08/04/2016 - Do the AD6 documents need to be certified as “True Copy” and be signed and stamped by the legal representative of the organization before submitting or is just a copy enough?

As long as your national legislation allows you, you may submit just a copy of these documents. 

08/04/2016 - What should we do in case problems appear, when completing the Application Form (e.g. no red indication in timetable sheet, error signs without a reason, etc.)?

When you open the ‘Application Form’ you must activate the macros, in order to obtain the data properly, as follows: “Excel Options”, “Trust Centers”, “Trust Center Settings”, “Macro Settings”, check “Enable all macros”, check “Trust Access to the VBA Object Model”. The whole process is described in the “Application Form Guide” and in the relevant presentation. Not following the above steps will create problems later on.

In case a problem appears, you need to download the Application Form once again from the Programme website and then first activate the macros and then start completing the Application Form. 

08/04/2016 - Has the Managerial Decision on Management and Control System (YPASYD) for Greek project partners been issued?

Yes. Please download it here.

ELIGIBLE PARTNERS & INSTITUTIONS

Is there a restriction in the number of Projects a Partner can be involved in?

There is no restriction in the number of Projects an entity can participate in as “Partner”. However, each entity can participate in a maximum of two (2) Project proposals as “Lead Partner”; in case of universities and research centers the abovementioned limitation is set per department. Noncompliance with this limitation shall result to the rejection of all Project proposals submitted by the same Lead Partner. In any case, the capacity of each organization to implement multiple Projects is part of the evaluation procedure. It will be evaluated during the 3rd stage of evaluation, based on the Project Selection Criteria guide.

Could a Partner be a Lead Partner in two Project proposals in different Axes?

Yes, given that the limitation of two Project proposals as Lead Partner in total is respected. However, institutions have to demonstrate the technical and administrative capacity to develop the activities in which they engage. This capacity will be part of the evaluation procedure.

Which is the level of eligibility for Universities?

Universities may participate in the BalkanMed Programme at the level of “Departments”.

An academic department is a division of a university or school/faculty devoted to a particular academic discipline. A faculty is a division within a university comprising one subject area, or a number of related subject areas. The organization of faculties into departments is not standardized in all participating countries or in all Universities. Sometimes divisions are finer or coarser.

Below you can find some examples defining the level of eligibility:

(e.g. Aristotle University of Thessaloniki, Faculty of Engineering, Department of Architecture, GR)

(e.g. National Kapodistrian University of Athens, School of Law, Faculty of Law, GR)

(e.g. National Kapodistrian University of Athens, School of Science, Faculty of Geology & Geoenvironment, GR)

(e.g. South-West University “Neofit Rilski”, Faculty of Mathematics & Natural Sciences, Department of Geography, Ecology & Environment Protection, BG)

In any case, the eligibility check of a potential Partner is part of the evaluation procedure.

Are Partners from Serbia eligible to participate in BalkanMed Programme under the 1st Call for Project Proposals?

Partners from Serbia are eligible to participate in a Project proposal only under the Observer Partner status, respecting the special provisions for the “Observer Partner”.

Which types of Partners are eligible to participate in the BalkanMed Programme?

The following types of Partners are eligible under the BalkanMed Programme:

a. Public bodies (national, regional or local public authorities)

Public bodies are organizations which are founded and governed by public law. Their main purpose is to fulfill the needs of the public.

b. Bodies governed by public law

The definition of a body governed by public law is the following according to Article 2 of Directive 2014/24 /EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts and in compliance with the national legislation of each participating country:

A "body governed by public law" means any body:

(a) established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;

(b) having legal personality; and

(c) financed, for the most part, by the state, regional or local authorities, or other bodies governed by public law; or subject to management supervision by those bodies; or having an administrative, managerial or supervisory board, more than half of whose members are appointed by the state, regional or local authorities, or by other bodies governed by public law.

Nonexhaustive lists of bodies and categories of bodies governed by public law are set out in Annex I of the above mentioned Directive.

c. Nonprofit Bodies governed by private law

In the context of the Balkan Med Programme, ‘bodies governed by private law’ are all organizations which are founded by private law such as chambers of commerce, trade unions or nongovernmental organisations. They may receive ERDF funding if they fulfill the following criteria:

- they are established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;

- they have legal personality;

- they make available the results of the Project to the general public;

- they apply the principles of public procurement.

Bodies governed by public law (under category b. above) and nonprofit bodies governed by private law (under category c. above) must be operational for at least 24 months to apply as Lead Partners or at least 12 months to apply as Project Partners before the launching of the 1st Call for Proposals.

It should be noted that private entities not falling under the above categories b. and c. are not eligible.

Please note that it may vary from country to country as to whether a certain type of organisation falls under public or private law.

International organisations acting under international law are not eligible. However, international organisations acting under the national law of any BalkanMed Partner State can be considered as eligible if they fulfill the criteria foreseen for the nonprofit bodies governed by private law.

The eligibility check of a potential Partner is part of the evaluation procedure. It will take place during the 1st stage of evaluation, based on the Project Selection Criteria guide.

Are Civil Society Organisations eligible Partners? If yes, can they apply as Lead Partners?

In general, Civil Society Organisations are eligible. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. It will take place during the 1st stage of evaluation, based on the Project Selection Criteria guide.

Is EYDAP S.A. an eligible Partner? According to the definition of the Directive 2014/24 /EC of the European Parliament and of the Council of 31 March 2004), EYDAP S.A. should be considered as a body governed by public law.

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.

Is the Ministry of Environment (Directorate of Biodiversity) an eligible Partner?

Ministries are public authorities and fall under category a. Public bodies (national, regional or local public authorities). In any case, the eligibility check of a potential Partner is part of the evaluation procedure. 

Do the limitations regarding the participation of organisations as Lead Partners apply in both Priority Axes? 

Yes. 

Are Development Agencies of Municipalities eligible as beneficiaries? 

The eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must be satisfied. 

What is the role of the observer partner? Is there any restriction on the number of observer partners in a Project? 

An Observer Partner is any actor invited by the partnership to take part in the Project in an observant role or with advisory capacity and bring to the implementation of the Project added value and expertise clearly defined in the Application Form and the AD1a - Observer partner declaration. An Observer Partner can be any body coming from EU, IPA and third countries following the general criteria for eligibility of partners. An Observer Partner cannot apply for EU funding. Only Travel and Accommodation costs are eligible for observer partners, if they have been approved by the Programme beforehand. The participation of Observer Partners is limited to maximum two (2) organisations per Project proposal. More details may be found in the Terms of Reference of the Call and in the Project Implementation Manual. 

Can an organization established in the BalkanMed eligible area be an observer partner? 

Any actor located in the eligible area is possible to participate as an observer partner, but the added value and expertise that will bring to the implementation of the Project is subject to evaluation during the examination of the Project proposal.

Are there any restrictions in the participation of Civil Society Organisations in the BalkanMed Programme? Can they act as Lead Partners?

Civil Society Organisations are eligible as long as they are non-profit and satisfy the general eligibility requirements as described in the Terms of Reference of the Call.

Are Civil Society Organisations, which operate a shop or as consultants, eligible?

Civil Society Organisations are eligible as long as they are non-profit and satisfy the general eligibility requirements as described in the Terms of Reference of the Call. 

Are Municipalities eligible Project partners?

Municipalities are eligible as long as they satisfy the general eligibility requirements as described in the Terms of Reference of the Call. 

Is AIT an eligible beneficiary?

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible. 

Is KEK ELTA SA an eligible beneficiary?

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible. 

Are Social Cooperative Enterprises of Law 4019/2011 eligible beneficiaries? 

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.  

We are preparing a proposal in which it is more than important to involve ports. Some of the Greek ports (for example port of Skopelos fund, port of Chios fund, Halkidiki, etc) are characterized (their legal form) as Bodies governed by public law. However, some of them (Port Authority of Elefsina S.A., Port Authority of Lavrio S.A., etc) are characterized as S.A. Nevertheless, all of the above are among the legal entities of the Central Government and Public Enterprises. 

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.  

Do NGOs registered in Bulgaria for activities in public benefit enter into the category of eligible applicants described in the Call as “Bodies governed by public law” or are they perceived as “non-profit bodies governed by private law”?

Bulgarian NGOs established for carrying out activities to the public benefit and registered into the “Central Register for non-profit legal entities in public benefit” to the Ministry of Justice are regarded as equivalent to “Bodies governed by public law”. In any case, Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.

Is the Management Body of Ecodevelopment Area of Karla-Mavrovouni-Kefalovriso-Velestino eligible?

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible. 

Are Universities eligible partners under Priority Axis 2?

Yes. The list of potential beneficiaries, as described in the BalkanMd Programme is indicative and non-exhaustive.

Can a professional association participate in a BalkanMed project proposal as a Lead Partner/ Partner along with one or more of its members?

Professional associations may participate in Project proposals along with their members as long as they are distinct legal and financial entities. In any case, the composition of the partnership is part of the quality evaluation procedure. It will be evaluated during the 3rd stage of evaluation, based on the Project Selection Criteria guide. 

In case the operation of a Department has been discontinued and the research team subject to this Department has not been yet assigned to another operational Department of the University, how can this research team participate to the relevant Calls for Proposals?

Universities may participate in the BalkanMed 1st Call for Project Proposals only at the level of Departments (see answer to previous FAQ). The composition of the Project team is the responsibility of the Project partners.

Is Varna Free University an eligible beneficiary?

The eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must satisfy in order to be eligible.

However, according to the National Authority in Bulgaria, in order to be given a justified answer concerning the eligibility of Bulgarian private universities a reference should be made to the Instruction No УК-6 / 16.05.2007 of the Minister of Finance on the tax status and tax treatment for the state-owned and private universities, having received accreditation and having been established under terms and conditions of the Higher Education Act. According to the Instruction the main activity of the university, i.e. that referred to in Art. 6 para. 1 of the Higher Education Act (1. training of specialists, able to develop and use scientific knowledge in the different fields of human activity; 2. upgrading the qualification of specialists; 3. development of science, culture and the innovation activity) should not be treated as transactions of merchant described in Art.1 , paragraph  1 of Commerce act. The Instruction gives emphasis to the fact that the universities are not registered as merchants under the Commerce act. According to the Higher Education Act the higher education establishments (state-owned and private universities) are legal entities established, transformed and renamed by the Bulgarian Parliament.

On the basis of the opinion of the Ministry of Finance, revenues from tuition fees generated by the main activity of the (state-owned or private) university should not be treated as income from business activities. Based on the Instruction of the Minister of Finance and its position of non-profit nature of the main activities (as defined in Art. 6, para. 1 of the Higher Education Act), the possibility of allowing private universities as partners under BalkanMed  programme is in terms of the proposed activities. If the proposed activities in the project proposal fall within the scope of main activity of the (state-owned or private) university the applicant may be considered eligible. In case the proposed activities in the project proposal do not fall within the scope of main activity of the (state-owned or private) university and these activities have a commercial character  (such as leasing/renting out a property) the proposed activities should be considered as profit generating.  

In addition, the private Bulgarian universities should submit upon request by the Bulgarian National Authority and/or the Managing Authority and/or the Joint Secretariat the following documents:

  • Document for presence or absence of the applicant's obligations to the state;
  • Declaration that the entity is not in bankruptcy and is not in liquidation.

I would like to ask whether University departments are eligible Project partners even if they do not have a separate bank account at their own disposal but rather their budgets are part of the faculty's' budget?

Universities may participate in the BalkanMed Programme at the level of “Departments”. All project partners should have a specific interest-free bank account, if possible, or foresee a separate Project code to identify Project related transactions (see p. 54 of the Project Implementation Manual).  

Intracom Defense Electronics – IDE is a large profit-making industry located in Attica. Can IDE act as a subcontractor of a partner that is eligible for funding?  

Private companies may act as subcontractors, provided that all requirements of public procurement are respected.    

Are single SMEs eligible for funding or this is valid only for SME’s Umbrella Organisations (e.g. Chambers)?

SMEs are not eligible in the BalkanMed Programme. They may benefit of EU funding only indirectly, through their umbrella organisations.

The members of our non-profit Association HASDIG – Hellenic Aerospace and Defense Industries Group are both SMEs and Large Companies. Is this Association eligible for funding?

Only non-profit making private bodies are eligible for funding. In any case, the eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must satisfy in order to be eligible. 

We are an Italian NGO with a Branch registered in FYROM since 2009, and we are establishing partnerships to apply for the program. In the Terms of Reference for the call, in the part Eligibility of Partners is stated “As a general principle, eligible applicants of the BalkanMed Programme shall be located (registered) in the Programme area (i.e. the whole territory of the Programme).” Considering that we have legal registration in the country, including the official documents from the Central Register of the country required for the LEF, and also a Bank account located in the country required for the Financial Identification, can the branch be considered as eligible partner/applicant?

The eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must satisfy in order to be eligible. 

18/03/2016 - In case a profit-making company (S.A.) has a specific non-profit making division, would it be eligible in the BalkanMed Programme?

Private profit-making enterprises are not eligible. Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.

06/04/2016 - Can a potential partner, represented in the BalkanMed Monitoring Committee, be an observer partner in a project proposal? 

Yes. However, there should be no conflict of interest. No conflict of interest must be secured.  

06/04/2016 - Can a Ministry of Foreign Affairs act as Project partner and undertake all activities outside the Programme area? 

Yes. Please note that the partnership scheme and the distribution of tasks among Partners is part of the evaluation process.  

06/04/2016 - Should Ministries from Cyprus participate in a Project proposal as such? Is it possible for different Departments to participate in the BalkanMed Programme? 

Ministries should participate as such.  

06/04/2016 - Are branches of organisations eligible candidates under this Call for Project Proposals? 

Branches of organisations can participate in the Programme, as long as they fulfill the eligibility criteria of the 1st Call for Project Proposals. Please note that the partnership scheme and the distribution of tasks among Partners is part of the evaluation process  

06/04/2016 - In regard with the Partners & Institutions Eligibility criteria, I would like to kindly ask you is a private university, located in Athens, Greece an eligible institution? 

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.   

06/04/2016 - Are universities and research institutes under de minimis clause in the BalkanMed Programme? 

The BalkanMed Programme does not envisage direct financial support to private enterprises.  

06/04/2016 - What are the criteria that allow a University faculty to submit an application?  

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible.  

06/04/2016 - Is European University of Tirana an eligible beneficiary to this call? UET is a private University in Albania. 

Profit-making private entities are not eligible in the BalkanMed Programme. The eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must satisfy in order to be eligible.  

06/04/2016 - Is private Business College of Athens an eligible beneficiary? 

Profit-making private entities are not eligible in the BalkanMed Programme. The eligibility check of a potential partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of partners and pre-conditions they must satisfy in order to be eligible.  

06/04/2016 - The Global Entrepreneurship Monitor Bulgaria (www.gemorg.bg) is an NGO since January 2015. Can it act as a Lead or Project Partner? 

Each applicant participates in a Project proposal on its own account. In any case, the eligibility check of a potential Partner is part of the evaluation procedure. In the Terms of Reference of the 1st Call for Project Proposals you may find further details on eligibility of Partners and pre-conditions they must satisfy in order to be eligible (see p. 14 of the Terms of Reference of the Call).

BUDGET & FINANCING

Is it possible to create additional budget lines?

No, Project budgets must be structured according to the following predefined six (6) budget lines:

1) Staff costs

2) Office and administrative expenditure

3) Travel and accommodation costs

4) External expertise and services costs

5) Equipment expenditure

6) Infrastructure and works

Are there any Programme specific ineligible expenses?

Apart from the general ineligible expenses, there are also Programme specificities as follows:

  • Inkind contribution is not allowed in the BalkanMed Programme;
  • Shared costs are not allowed in the BalkanMed Programme;
  • The purchase costs of second hand equipment are not allowed in the BalkanMed Programme;
  • Depreciation costs are not eligible;

Heavy investments, infrastructures and works, as described by the Directive 2014/24/EU (annex II), with the exception of smallscale investments as facilities, and/or infrastructures of limited size or scope in the framework of pilot actions, are not allowed in the BalkanMed Programme.

Is it possible for a Project Partner to choose different method of cost calculation for staff costs and for office and administration costs? (ATTENTION - Answer revised)

Each Project Partner must select a method of cost calculation (flat rate basis or real cost basis) for staff costs and for office & administration costs. Office and administration costs can be calculated as flat rate regardless of the form of reimbursement applied under the staff costs budget line, e.g. staff costs calculated as a flat rate can still form the basis for the calculation of office and administration costs.  

Are the staff costs different from the external expertise costs dedicated to the management of the Project?

Yes. However, different limitations apply to different budget lines. The Project Implementation Manual applies. The First Level Controllers shall verify the legality of the procedures followed and the payments provided.

What is the maximum European funding rate per Project?

The Projects are 85% co-financed by EU (ERDF & IPA) funds and 15% co-financed by National Funds of the participating countries.

Is the 15% co-financed by National Funds of the participating countries paid by the national budget or paid by Project Partner’s own budget?

Please note the following variations according to the country and the type of organisation:

  • For the case of Partners from Bulgaria, Greece and The former Yugoslav Republic of Macedonia, 15% is considered as ‘National Public Funding’.
  • For the case of non-profit Bodies governed by private law from Cyprus, 15% is considered as ‘National Private Funding’ and shall be paid by the Project Partner.
  • For the case of non-profit Bodies governed by private law from Albania, 15% is considered as ‘National Private Funding’ and shall be paid by the Project Partner.
  • For the case of public bodies and bodies governed by public law from Cyprus, 15% is considered as ‘National Public Funding’ with the notion of ‘own contribution’.
  • For the case of public bodies and bodies governed by public law from Albania, 15% is considered as ‘National Public Funding’ with the notion of ‘own contribution’.

In any case, the Project Implementation Manual applies. Inkind contribution is not allowed in the BalkanMed Programme; If a Project is approved, the provision of national co-financing to the Partners varies on their country of origin. In the case of Greece national co-financing is provided by the Public Investment Budget (ΠΔΕ).

Is pre-financing provided?

Pre-financing is not provided to Projects approved under the 1st Call for Project Proposals. The payment procedures are described per country in the Project Implementation Manual. For more detailed information on the national procedures, please contact the National Coordination Points (NCP) in each Partner Country.

Are there any special provisions of indirect costs?

All costs should be described in the Application Form and the Specification of Budget Form and categorized within the preset budget lines.

Is VAT an eligible expense? Is there a VAT declaration to be submitted by each Project Partner?

It depends on the legal status of each Project Partner. VAT is an eligible expense in case of Partners, who do not recover VAT. This is declared by each Partner in the Application Form.

Are preparations costs eligible and which is the total maximum amount? Do they need to be declared in a separate Work Package or in a specific Deliverable? Can invoices for preparation costs be issued after the Project is approved? Are these costs reimbursed to all Project applicants or only to Partners of approved Projects?

The provision for the preparation costs are set out in the Project Implementation Manual. In any case, preparation costs should be invoiced between January 1st, 2014 and within two months after the date of last signature of the Subsidy Contract, which is also the last deadline for paying them out.

Are expenditures for construction activities and purchase of equipment eligible under Priority Axis 1 - Entrepreneurship and Innovation? If "Yes", please indicate the eligible percentage of such type of expenses within the whole budget - i.e. 20%, 50%  etc.

The BalkanMed Programme does not finance investments in large-scale infrastructure, but may finance small-scale investment as facilities, or infrastructures of limited size or scope essential to the successful implementation of a pilot activity with a transnational character and a potential territorial impact. Therefore, such activities are eligible under Priority Axis 1 - Entrepreneurship & Innovation, for which there is none specific percentage on such type of expenses. 

Is it eligible to include consumables (e.g. organic solvents, different chemicals etc.) as part of the equipment expenses in the Project proposal? In which budget line should they be declared? 

These expenses are eligible, given that they are necessary for the implementation of the Project and are duly justified. These costs shall be budgeted and reported under the ‘Equipment costs’ budget line.  

What is the maximum European funding rate per Project and what is the percentage of co-financing required by the Project partners? 

The Projects are 85% co-financed by EU (ERDF & IPA) funds and 15% co-financed by National Funds of the participating countries.  

Which is the maximum percentage a partner can claim per budget line? 

Specific budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners.

Are there any limitations regarding the distribution of budget among the Work Packages?

Specific budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners.

What is the procedure for the reimbursement of expenditure?

The reimbursement procedure is described in the Project Implementation Manual. 

Are there any special provisions for indirect costs?

Only Office & Administrative costs shall be considered as indirect costs. Specific budget limits defined in the Terms of Reference of the 1st Call for Project Proposals shall be respected by all Project partners.In any case, further details on eligibility of expenditure are provided in the Project Implementation Manual. All costs should be described in the Application Form and the Specification of Budget Form and categorized within the present budget lines and cost items. 

Is there a limit to the eligible budget for actions related to the pilot activities?

No. Specific budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners. The allocation of budget is part for the evaluation procedure. 

Is it possible for a pilot action to take place in country A with pieces of equipment bought by two different Partners, taking into consideration that the purchased equipment can be returned to Partner B anytime?

Equipment is purchased for the purposes of the Project and must be necessaryto achieve the objectives of the Project. All purchased equipment must be operational on its own right for all partners that may use it. 

Are there any travel, accommodation and DSA rates per country that need to be taken into consideration when developing the Project budget?

These rates are defined by the national law in each country participating in the BalkanMed Programme, and may vary according to the legal status of each Project partner and the real market values. 

Is there a ceiling for salaries per country in regards with the Project manager, financial manager, administrative staff and technical staff?

These rates are defined by the national law in each country participating in the BalkanMed Programme, and may vary according to the legal status of each Project partner and the real market values. 

Under which budget line should the contribution of Greek Universities to the respective Research Committees be included?

It should be budgeted under the “Office and Administration” budget line.  It must respect the limits set in the Terms of Reference of the Call. 

Whose travel and accommodation costs can be covered by the BalkanMed Programme?

Expenditure of travel and accommodation costs of staff of the partner organisation (participating in Project activities and/ or are part of the Project team) that relate to delivery of the Project (e.g. participation in Project meetings, Project size visits, meetings with Programme bodies, seminars, conferences, etc.) may be covered by the BalkanMed Programme. 

Which is the financial flow in the BalkanMed Programme? 

The Financial flow is described in the following table:

Steps of expenditure verification procedure

 

Steps

Brief Information

Duration

1

Application for Validation of Expenditure (AVE)

Submitted by every partner to the respective competent body (according to the national FLC system - FLCS).

Within three (3) months after the submission of the AVE

2

Nomination of the first level controller (FLC) (if applicable)

The nomination is carried out according to the national FLC system - FLCS.

3

Verifications of the AVE

Carried out by the FLC covering administrative, financial, technical and physical aspects of Projects.

4

Declaration on Validation of Expenditure (DVE) including:

Declaration - The FLC declares in details that all the necessary verifications have been done, and declares, among other things, the amounts of expenditure reported and checked and the eligible expenditure.

Annex A -The FLC reports in details on the method of verification and on the findings of the desk-based checks and the findings of on-the-spot checks (if in case).

Annex B -The submitted Applications for Validation of Expenditure to which the DVE refers to.

Annex C -Control Check list(s) filled by FLC.

5

Submission of DVEs

Submitted by every FLCer to the PP, MA and, if required according to the national FLC system, to the respective National Authority.

  

Steps of reimbursement procedure

Steps

Brief Information

Duration

1

DVEs check

Check of the submitted DVE and insertion of data in MIS is carried out by the MA/JS.

Within fifteen (15) days after receiving each DVE by each FLC.

2

Payment Claim

Issued by the MA to the Certifying Authority (CA) for making reimbursements to LP.

At least three (3) times per year depending on the accrued amount.

3

The LP receives the ERDF and IPA funds

CA on the basis of the Payment Claim reimburses the refundable expenditures to the LP.

Within three (3) months after the submission of the Payment Claim by the MA.

4

Transfer to the rest of the Project partners (PP) the ERDF and IPA funds

By the LP to every PP according to the share reported and verified expenditure.

National co-financing (where applicable) will be reimbursed to Project Partners according to the national co-financing systems.

Within fifteen (15) days of receiving the reimbursed from the CA amounts by LP.

How should the Office & Administration costs be evaluated?

Office & Administration costs shall be calculated at partner level on a real cost basis or on a flat rate basis (up to) 15% of direct staff costs (Art. 68(1)(b) of the Common Provisions Regulation). Office and Administration costs for each Project partner cannot exceed 7% of its total budget (having subtracted before the amount of office & administration costs from the initial total budget), regardless of the calculation option selected.

How will Greek beneficiaries receive the national co-financing?

The Greek beneficiaries will receive financing by the Public Investment Budget (Π∆Ε). 

Are depreciation costs eligible?

Regarding the depreciation costs, the CPR (Art. 69), stating that “Depreciation costs may be considered as eligible where… (a) the eligibility rules of the Programme allow for it…”, applies. In kind contribution is not allowed in the BalkanMed Programme, therefore depreciation costs are also ineligible. 

What are the tasks of first level controllers and the audit authority when simplified cost options are used? 

The tasks of first level control and second level control remain the same as in the period 2007-2013. If simplified cost options are used, first level controllers must verify how each option is set up and applied by the beneficiary. For example, if a flat rate of direct costs is used to calculate office and administrative expenditure, the controller must verify the eligibility of direct costs that formed the basis for the calculation. If a standard scale of unit costs is used, the controller verifies how the cost units apply to the quantities that have been achieved. During the second level control, the audit authority must verify the method followed by the programme managing authority when setting up each of the simplified cost options. In addition, the audit authority must check if the simplified cost options have been correctly applied by the beneficiaries. Detailed guidance on tasks and responsibilities of controllers and auditors is provided in the European Commission Guidance on Simplified Cost Options (EGESIF_14-0017-final, 6/10/2014). 

The specification of budget does not differentiate between external expertise and services. Therefore, external expertise percentage to the total budget is not calculated. Is that right? 

The budget line “External Expertise & Services Costs” is unique and includes all expenditure on services and expertise (e.g. studies or surveys, training, translations, promotion and communication) provided by a public or private law body or a natural person other than the beneficiary of the operation. There is no differentiation between expertise and services in the overall budget calculation. 

There is no maximum external expertise percentage. Does that mean that external expertise can be as high as the project needs to?

All budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners. The allocation of the budget in the different budget lines and among partners is part of the quality assessment of the Project proposal. 

In which budget line should the staff occupied in the project be budgeted and reported?

The expenditure on costs of staff members employed by the partner organisation, who are formally engaged to work on the project:

  • fulltime
  • parttime
    • parttime with a fixed percentage of time dedicated to the project per month
    • parttime with a flexible number of hours worked on the project per month
    • contracted on an hourly basis

is budgeted and reported under staff costs.

These costs includes staff costs of employees in line with the employment/work contract, and costs of natural persons working for the partner organisation under a contract other than an employment/work contract and receiving salary payments. Staff costs comprise actual salaries plus social security, health insurance and other statutory costs included in the remuneration (all calculated in accordance with the national legislation). National legislation must always be taken into account.

Could the preparation costs regarding the submission of the project proposal and the overall coordination of the partnership be allocated to a project Partner and not to the Lead Partner?

Preparation costs must be related exclusively to preparation activities (such as the finalization of the application documents, the organization of joint meetings, the development of preparatory studies, analysis and researches for activities preliminary to the project) carried out between the starting date of eligibility and the date on which the Application Form is submitted by the LP. Such costs, if any, must be budgeted and reported by the partner (either LP and/ or PPs) that actually incurred and paid such expenses.

According to the guidelines, preparation activities should be indicated in Deliverable 1.x.x. If there are no preparation activities, should the respective cells be left blank?  

It was strongly recommended during the Info Days that Deliverable 1.x.1 should be exclusively dedicated to preparation activities. It should be left blank if there not any.

The Terms of Reference indicate that Management Cost cannot exceed 10% per PP’s budget (having subtracted before management costs). Does management cost refer to the whole WP1 (minus preparation costs and audit costs)? E.g. are project meetings (that are part of WP1) considered to be management costs? Or are they considered Coordination costs and are not included in the 10%?

Taking into consideration the limitations set under the 1st Call for Project Proposals, please find below indicative example (eg. for a Project Partner):

  • Management costs for the Lead Partner shall be limited to 15% of its total budget;
  • Management costs for each Project Partner cannot exceed 10% of its total budget;
  • For the above limits, costs related to (1) WP1 - Deliverable 1.x.1 – Cost item xxx for the preparation activities’ and (2) WP1 - Deliverable x.x.x – Cost item: Audits for the verification of expenditure – external auditors (First Level Control) are not considered.
  • The first step is to define the costs (A) of the rest of the WPs and then move on to calculating the Management Costs -any Preparation costs and/or Audit costs are not considered- and finally the total budget.

 

WP1: D1.x.1

Preparation costs, if any

50,00€

WP1: D1.x.x

Audit costs, if any

50,00€

B=A*10%

WP1: Project management & coordination (Management costs)

500,00€

A

WP2: Project communication & dissemination

1.000,00€

WP3: Thematic WP

1.000,00€

WP4: Thematic WP

1.000,00€

WP5: Thematic WP

1.000,00€

 

WP6: Thematic WP or Activities outside the eligible area, if any

1.000,00€

 

Total budget

5.600,00€

  

Can simplified cost options be used if only certain activities within the project are covered by contracts of public procurement?

According to EGESIF “Guidance on simplified cost options (SCOs)”, flat rates are best suited to costs that are relatively low and for which verification is costly. Simplified cost options do not apply to projects that are exclusively subject to public procurement. However, if only certain parts of the project are implemented through public procurement, simplified cost options can still be used on the parts not covered by public procurement.

In which cases can the flat rate option be used for staff costs? (ATTENTION)

According to EGESIF “Guidance on simplified cost options (SCOs)”, flat rates are best suited to costs that are relatively low and for which verification is costly. 

Staff costs calculated as 20 % flat rate of direct costs

A Project implemented exclusively through public procurement of works, goods or services can use only the real cost calculation of  staff costs according to Article 67(4) of the Common Provision Regulation 1303/2013.  

If the partner outsources the entire implementation of all or part of the Project via public procurement contracts, the simplified cost options (flat rate calculation of staff costs) cannot be applied to those parts of the Project which are subject to public procurement contracts. (p. 12 EGESIF14_007) 

Table 1: Staff costs: Example where the flat rate calculation cannot apply

 

Total Project activities

Total Project budget

 

Extent of Procurement with significant effect on the Project

 

 

External expertise and services

Equipment

Infrastructure

250.000€

300.000€

350.000€

A

Total Direct Costs with significant effect to be outsourced

900.000€

B

Maximum Flat rate for calculation of Staff Cost can Apply

0,00%

C

Staff Costs, calculated on flat rate basis, of the entire Project (A*B)

0,00€

C1

Staff Costs (real cost calculation)

20.000

D

Total Project budget (A+C+C1)

920.000€

For staff costs calculated on flat rate basis option, the calculation of staff costs is based on a flat rate of up to 20% of the direct costs other than the staff costs. In the case of flat rate financing, the extent of procurement of some of the categories of costs by the partner could have an impact on the proportion of calculated costs. Therefore, direct costs linked to Projects or part of them, subject to public procurement contracts that constitute the biggest part of the Project (have a significant proportion of calculated costs), should be excluded from the calculation basis on which the flat rate is to be applied. It is therefore recommended that only the part of the Project that entails procurement of small scale contracts could be taken as basis for the calculation of the flat rate cost option for possible staff costs. This part is estimated to be of approximately 20% of the procured Project’s budget.

If the partner itself implements a Project (meaning keeping full control of the management and implementation of the Project), the flat rate is applicable, even if some of the categories of costs within the Project are procured (e.g. some of the Project implementation costs like cleaning services, external expertise, purchase of furniture, etc.).  

Table 2: Staff costs: Example of flat rate calculation

 

Extent of Procurement with significant effect on the Project

 

 

External expertise and services

Equipment

Infrastructure

200.000€

200.000€

300.000€

A

Total Direct Costs with significant effect to be outsourced

700.000€

 

Travel and Accommodation

External expertise (external experts, cleaning services, etc.)

Equipment (furniture)

30.000€

80.000€

 

10.000€

B

Total Direct Costs with limited effect to be outsourced

120.000€

C

Maximum Flat rate for calculation of Staff Cost

20,00%

D

Maximum Eligible Staff Costs of the entire Project (B*C)

24.000€

 

Total Project budget (A+B+D)

844.000€

In any case the partners should justify their choice of the flat rate cost option and indicate the categories of costs that allow the application of the flat rate cost option. During the Project evaluation process the stated by the partners calculation of the flat rate costs will be checked and will be subject to revision in cases where the procurement of works, goods and services with significant effect on the Project is taken into consideration in the calculation of the staff costs.

According to the Project partners’ estimations regarding the needs for staff costs the percentage can be lower. Each partner will have to provide the rationale of the staff costs estimations in the Specification of Budget Form, even when the flat rate option is selected. The participation of the partners’ staff must be linked to specific Project deliverables according to their role and expertise. 

Can you provide us with an example of calculating ‘Staff costs’ and ‘Office & Administration costs’ on a real cost basis? (ATTENTION) 

Taking into consideration the limitations set under the 1st Call for Project Proposals (regardless of the calculation method selected), the following applies:  

  • Staff costs for each Project partner cannot exceed 40% of its total budget (having subtracted before the amount of Staff costs and Office & Administration costs from the initial total budget), regardless of the calculation option selected.
  • Office and Administration costs for each Project partner cannot exceed 7% of its total budget (having subtracted before the amount of Office & Administration costs from the initial total budget), regardless of the calculation option selected.
  • The first step is to define the direct costs (A) and then move on to calculating the Staff Costs, the Office & Administration Costs and finally the total budget.  

B=A*40%

Staff costs

40,00€

C=(A+B)*7%

Office & Administration costs

9,80€

A

Travel & Accommodation costs

25,00€

External Expertise & Services

25,00€

Equipment

25,00€

Infrastructure & Works

25,00€

 

Total budget

149,80€

18/03/2016 - The Greek Universities have to give 7% of the budget to their reserach body. According to the guide the budget line is "Office & Administration". How can this budget be spread among the Work Packages? 

According to the 1st Call Terms of Reference, Office and Administration costs for each Project partner cannot exceed 7% of its total budget, regardless of their Work Package. Moreover, management costs cannot exceed 10% of each partner’s total budget (having subtracted before the amount of management costs from the initial total budget – see page 10 of the Call and the relevant FAQ). These limits are obligatory and must be respected. Project proposals that do not respect the limitations set out in the Call shall be rejected.   

18/03/2016 - In case a partner can recover the VAT but there are also provisions allowing it not to do so, is the VAT eligible? 

VAT is an eligible expense in case of Partners, who do not recover VAT. If it is recoverable, it is not eligible and the cost should not to be included in the AF. If it is non recoverable, it is eligible and the cost should be included in the AF. Moreover, potential Partners may declare that the VAT is partly recoverable, based on the national legislation for the activities implemented in the Project.   

18/03/2016 - Is the budget per Project relevant to the Project's duration? 

Specific budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners. The allocation of budget is part for the evaluation procedure.   

18/03/2016 - How should the Work Packages be budgeted? 

Please consult the “Project Implementation Manual” and the “Specification of Budget Form Guide”. In any case the budget of a Project proposal is part of the evaluation procedure.  

06/04/2016 - Are expenditures for construction activities and purchase of equipment eligible under Priority Axis 2 and to what extent - e.g. are there any percentage limitations for such expenditures, in case they are eligible? 

The BalkanMed Programme does not finance investments in large-scale infrastructure, but may finance small-scale investment as facilities, or infrastructures of limited size or scope essential to the successful implementation of a pilot activity with a transnational character and a potential territorial impact. Therefore, such activities together with purchase of equipment are eligible under Priority Axis 2 - Environment, for which there is none specific percentage on such type of expenses. 

All budget limits are defined in the Terms of Reference of the 1st Call for Project Proposals and must be respected by all Project partners. The allocation of the budget in the different budget lines and among partners is part of the quality assessment of the Project proposal.  

06/04/2016 - Is it possible to award private companies with money or equipment as a pilot action? 

SMEs are not eligible for direct financial support under the BalkanMed Programme. The provisions of coupons or vouchers is another form of direct financial support that touches issues of State Aid that is not applicable in the BalkanMed Programme. SMEs can only benefit from guidance and other type of support and consultancy throughout cooperation schemes with research institutions.  

06/04/2016 - Is it possible to acquire a specially designed for scientific reasons boat as part of a Project? 

Yes, it is eligible as long as it is to be used for the needs of the project. If so, such a purchase is declared, budgeted and reported under ‘Equipment costs’ budget line.  

06/04/2016 - How should the expenses for controllers be declared? 

First Level Control costs are declared, budgeted and reported only by those project partners that come from a country that the chosen control system is described as decentralized. Therefore, in BalkanMed Programme this is the case for Bulgaria, Cyprus and the former Yugoslav Republic of Macedonia. Please consult the respective National Authorities for more details.  

06/04/2016 - How is the budget for activities outside the Programme area calculated? 

The total amount allocated to activities outside the Programme area shall not exceed 20% of the support from the ERDF at programme level. The 20% threshold of ERDF at programme level will be brought down to the project level.  

06/04/2016 - In which budget line should the salary of a civil servant working for a Project partner be declared? 

These costs should be declared under “Staff costs”.  

06/04/2016 - Is it eligible to include fees for the participation in a conference (registration fees) in the Project budget? 

Conference participation fees are also eligible and must be declared, budgeted and reported under ‘External Expertise & Services costs’ budget line.  

06/04/2016 - We intend to purchase a lab instrument that will support our pilot action with measurements that will however, be carried out at our lab and not at the pilot site, since this is not possible. Is such kind of lab instrument eligible for the Programme? Does depreciation apply in this case, since the lab instrument will remain at our lab after the completion of the project? 

Yes, it is eligible. Depreciation costs are not eligible.  

06/04/2016 - Is it possible to include intermediate and final external evaluation of the project under the “Project Management” Work Package, performed by external experts? 

Evaluations may be eligible. However, the content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. The content of each Project is the basis of its evaluation.  

06/04/2016 - Are the expenses for travel, food/daily allowances and accommodation of the target group participating in project activities, eligible under this Call for Project Proposals? 

Yes. However a Project Partner must use a specific methodology for the selection of the target group. This methodology should be in line with the State Aid rules, be transparent and offer the opportunity to everyone interested to participate.  

06/04/2016 - Which staff costs are not considered as management costs? 

The costs of the staff not working for the management of the Project.  

06/04/2016 - Can subcontracts be natural persons and not enterprises?

Yes. However, subcontractors are selected following the national and European public procurement rules, which in any case must be respected. 

08/04/2016 - What are approximately the costs for FLC (in case of countries which opt for a de-centralised system)? How are they declared and reported? 

In case a country opts for a de-centralised FLC system, FLC costs shall be allocated in WP1 in a separate deliverable under BL "External Expertise and Services Costs". For the exact rates, please contact the National Authorities per country.  

08/04/2016 - What is the difference between ‘Equipment’ and ‘Infrastructure & Works’ budget lines? 

The budget line ‘Equipment costs’ refers to expenditure for the financing of equipment purchased, rented or leased by a partner, necessary to achieve objectives of the project. 

The budget line ‘Infrastructure & Works costs’ refers to expenditure for the financing of infrastructure and construction works related to small‐scale investments in infrastructure that do not fall into the scope of other budget lines. 

In general, studies should be budgeted under the “External Expertise and Services” budget line.  

08/04/2016 - How can the permanent personnel of a Project partner be budgeted?

In general, staff costs are eligible for the Programme. Moreover, project partners should apply the national legislation on the matter.

Project DEVELOPMENT

If a Project provides activities and addresses expected results and indicators for more than one Specific Objectives, as mentioned in the Call and the Programme Manual (for example networking activities, ICT Tools development and training modules), will be rejected because of the term in the Call “...applicants are invited to submit their Project application under one of the Specific Objectives...”?

Project applicants are invited to submit their Project application under one of the Specific Objectives of the Programme. The Project objectives and the proposed activities shall be clear and inline with the Programme Priorities and both shall have an impact on the BalkanMediterranean area. Each Project is asked to select those indicators that will fit best to the particular planned results and outputs of the Project. Therefore, a Project applicant can apply a Project proposal only under one Specific Objective.

The common understanding of the term “...applicants are invited to submit their Project application under one of the Specific Objectives...”, is that a Project proposal must provide actions and outputs which are included only under the chosen Thematic Objective (even as indicative) and addresses the expected results and indicators which referred ? Does a flexibility exists to structure a Project in which will be provided actions which indicatively in the Project Manual, referred under two different thematic objectives of the same PA (for example competitive territories and territories of knowledge)?

Each Project is treated as a whole and shall be evaluated as such. As a rule, all Projects must contribute to the achievement of the Programme’s indicators per Specific Objective.

Are SME’s eligible?

SMEs are not eligible for direct financial support under the BalkanMed Programme.. They can only benefit from guidance and other type of support and consultancy throughout cooperation schemes with research institutions.

Is it mandatory to select the targeted territory from the beginning of the proposal? If yes, is there any limitation on the number of territories that we should select?

The description of targeted territories is an integral part of the proposal and shall be evaluated as such. No limitations on the number of territories apply. 

Is there any possibility a public/ non-for-profit authority that can allocate a great part of its budget (e.g. more than 20%) in the form of coupons or vouchers to private companies in order to help them substantial in the participation for example in missions abroad (e.g. market studies, expos, etc.)? 

SMEs are not eligible for direct financial support under the BalkanMed Programme. The provisions of coupons or vouchers is another form of direct financial support that touches issues of State Aid that is not applicable in the BalkanMed Programme. SMEs can only benefit from guidance and other type of support and consultancy throughout cooperation schemes with research institutions. 

Is it eligible as a capitalization action to widely implement already co-funded tools demonstrating added value and transfer potential? 

Capitalisation is welcome. However, there must be no double-financing. 

Is a Project with a tentative title ‘Application of a statistical model for source apportionment and retention of riverine loads of pollutants in the river basins situated on territories of Bulgaria, Greece and FYROM’ eligible? 

The content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. The content of each Project is the basis of its evaluation. 

Is a social responsibility Project with its main aim ‘to develop a new business and growth model of the company competitiveness through a creation of a system and an operational approach of how to develop and share business opportunities, through the implementation and dissemination of the corporate social responsibility principles (CSR)’ eligible under SO1 of PA1? 

The content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. Please refer to the Programme document in order to see more details regarding Priority Axis 1. In the case of Investment Priority 3a and the Specific Objective 1.1, the Specific Objective refers to competitive territories. As long as the planned actions contribute to this specific objective by stimulating business performance and extroversion through transnational linkages, clusters and networks and the measurement of your actions corresponds to the described in the Programme document indicators, they are eligible for the Programme. The content of each Project is the basis of its evaluation. 

Would a Project on "Transnational cooperation actions in the fields of multiculturalism, cultural exchanges, and connection with creative industries, in ortder to enhance cultural diversity" be eligible?  

The content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. The content of each Project is the basis of its evaluation. 

Regarding the indicator “Surface area of habitats supported in order to attain a better conservation status”, can you inform us whether the term “habitats” refers to the species (animal/ plant) habitat or generally the habitat type (e.g. habitat type 5420 “Sarcopoterium spinosum phryganas) of the EU Directive 92/43/EEC? 

The indicator "Surface area of habitats supported in order to attain a better conservation status" is a 'common output indicator' legally required by the ETC and other regulations. The definition provided is the following: "Surface of restored or created areas aimed to improve the conservation status of threatened species. The operations can be carried out both in, or outside of Natura 2000 areas, capable of improving the conservation status of targeted species, habitats or ecosystems for biodiversity and the provisioning of ecosystem-services. Areas that receive support repeatedly should be counted only once." 

As the aim of the Specific Objective (SO) 2.1 is to promote biodiversity and ecological connectivity, the aforementioned indicator is set to measure the surface of a forest, for instance, that includes several habitat types (trees, shrubs, bushes, lichens, moss, plants, etc.) home to several species (mammals, reptiles, birds, insects, etc.). The same goes for a marine habitat, where again, not a single habitat type shall be considered but the whole habitat surface, subject to upgraded management measures (strategy) in order to effectively obtain, by the end of the Project implementation, a better conservation status of the whole area = habitat. Therefore in the framework of the "Balkan-Mediterranean" programme, the aforementioned indicator refers to the "whole habitat area" and not to a single habitat type (such as phryganas or other listed in the Habitats Directive); nor to a plant or a specie (the later are too restricted for the SO aim).  

Can you please elaborate further on the result indicator ‘Entrepreneurial learning cooperation schemes’ under SO 1.3? Would you give an explanation what this indicator means, what it can consists of and some examples for us to know better for what result and how the proposal be evaluated?

The “entrepreneurial learning cooperation schemes” represent tailored learning structures (not physical, yet not limited to curriculum either) addressing concrete entrepreneurial needs that will be operational beyond the programme life-cycle as a result of successful transnational cooperation. As the aim of the Specific Objective (SO) 1.3 is to promote/support entrepreneurial learning in order to improve the SMEs’ entrepreneurial skills and overall competitiveness, the cooperation between the Project-partners shall continue after the end of the "Balkan-Mediterranean" Project, through a "cooperation scheme". This "cooperation scheme" shall be defined by the Project partners, at the end of their Balkan-Mediterranean Project's implementation (capitalising their cooperation experience in entrepreneurial learning). The overarching aim is to establish sustainable and long lasting cooperation links  (=cooperation schemes) throughout the Balkan-Mediterranean area, that effectively address entrepreneurial learning needs and  effectively promote entrepreneurial skills and SMEs' competitiveness.

What is the difference between output indicator "Enterprises receiving support" and output indicator "Enterprises receiving non-financial support"? 

The indicator "Number of enterprises receiving non-financial support" is a 'common output indicator' legally required by the ETC and other regulations. The definition is therefore provided by the European Commission competent services: "Number of enterprises receiving support that does not involve direct financial transfer (guidance, consultancy, enterprise incubators, etc.). Venture capital is considered as financial support."

As the Balkan-Mediterranean programme is a new programme, it was agreed that additional margin shall be given to partners and potential beneficiaries to set up other kind of "non-financial support" (other than the above mentioned guidance and consultancy) according to specific need (to be addressed), or according to their experience, etc. In that case, this other and "project specific" non-financial support shall be used for the indicator "Number of enterprises receiving support" and explain accordingly in the project application. But if the "non-financial support" concernsguidance, consultancy, etc, then it's already covered by the above mentioned indicator and in this case, the 2 indicators coincides and are of equal value.

Is it possible to invest in private properties, or all investments shall be carried out on a municipal/ state property? (ATTENTION)

It is advisable to carry out all investments in public property. However, whenever this is not possible, a long-term concession contract, validated by a notary, conceding the property to the Project partner must be provided. The contract must also state that the owners does not object to any interventions implemented in their property by the Project. A legally binding document, certified by a notary, could be included along with the Application Form in case of absence of a contract.

Is it eligible to execute a diagnosis of SMEs so to identify their precise level of competitiveness in order to ensure and provide measures for development, employment and growth on the bases of best practices in the field? Is it eligible when identifying the level of competitiveness of the SMEs to execute tailor-made training and mentoring network for the SMEs leaders, so to enhance the level of competitiveness of their companies? 

The content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. The content of each Project is the basis of its evaluation. 

18/03/2016 - In case Chambers of Commerce participate in a Project, is it eligible to include expenses for funding the participation of companies (members of these chambers) in exhibitions? 

It should be clear that it is the Chamber of Commerce that participates in the exhibitions and has the overall responsibility. In any case, the Chambers must give the opportunity to all their members to be benefited by the Project and make the final selection for the participation in the exhibitions based on a clear methodology, understandable by all their members.  

18/03/2016 - Can a NGO with relatively low balance sheets participate in the BalkanMed Programme as Lead Partner?

Each Project partner must submit specific documents to prove its eligibility and administrative and financial capacity. The partnership scheme and the administration and financial capacity of the Project partrners are part for the evaluation procedure. 

18/03/2016 - Are there any specific criteria, in order to appoint a Lead partner? 

Lead Partner will be designated by all partners participating in a project to ensure implementation of the entire project  (carry out the tasks laid down in Article 13 of ETC Regulation) and will sign a Subsidy Contract with the Managing Authority. The Lead Partner must 

  • be located in one of the Balkan -Mediterranean Partner States;
  • be a legal entity;
  • hold a dedicated bank account for the project;
  • be legally able to transfer funds to foreign countries;
  • have a technical and financial capacity and competency to manage the proposed common project.

18/03/2016 - What should the time-span of projects be?

The maximum duration of a Project should be 24 months. There is no minimum limit. In any case, the time-plan of the Project is part for the evaluation procedure. 

18/03/2016 - In case there are no actions outside the Programme area, should WP6 be left blank?

In such case the Project may have four (4) thematic Work Packages (WP 3,4,5,6), if required, additional to the obligatory WPs 1 and 2. 

18/03/2016 - In case there are no actions outside the Programme area, how should section Β.2.5 of the Application Form be filled in?

In such case, please type Not Applicable (N/A). 

18/03/2016 - Should the Project proposal be focused in some specific thematology of the BalkanMed Programme?

The BalkanMed 1st Call for Project Proposals is open for both Priority Axes and all Specifiv Objectives. The Project’s content and its relation to the Programme’s goals and indicators part of the evaluation procedure. 

18/03/2016 - Can you elaborate on Result Indicator “Level of adaptation to resources efficiency and climate change resilience measures in alignment with EU policy” and its measurement unit “% of surface area of all participating countries” (Specific Objective 2.2)? 

As the aim of the Specific Objective (SO) 2.2 is to promote efficiency and climate change resilience, the transnational cooperation projects shall address the EU normative package on resources’ efficiency (Waste Directive, Water Framework Directive, etc.). Therefore, it is expected that jointly developed plans and measures will be set up to address resources’ efficiency and climate change resilience aligned (if not tightly linked) to the respective EU norms and policy standards. 

Within this framework of the jointly developed action plans, measures and policy tools set up (by the project's partners) in order to address specific problems in specific areas (cities, affected rural areas, etc.), the indicator will inform on the areas effectively covered by the aforementioned jointly developed plans and measures, as % part of the overall national territories of the participating countries in your application.   

18/03/2016 - What are the reporting obligations of each Project? 

Project Progress Report (PPR) is submitted twice per year and shall contain: 

a. a progress activity report, that provides information on the activities of the project as a whole implemented in the related period of reporting, achievement of outputs and results; deliverables produced and 

b. a financial report, that provides information on validated expenditures and the submitted applications for reimbursement; 

c. a publicity and information report. 

Overall, in a timeframe of 24-months project implementation, there is an obligation of submitting four (4) PPRs and one (1) Final Project Report.  

18/03/2016 - Is it mandatory the Project proposal to contribute to all Programme Output Indicators for the relevant Specific Objective? 

Project applicants are invited to submit their Project application under one of the Specific Objectives of the Programme. The Project objectives and the proposed activities shall be clear and inline with the Programme Priorities and both shall have an impact on the BalkanMediterranean area. Each Project is asked to select those indicators that will fit best to the particular planned results and outputs of the Project. Therefore, a Project applicant can apply a Project proposal only under one Specific Objective and select only the best suitable indicators. In any case, each Project is treated as a whole and shall be evaluated as such.  

18/03/2016 - Should the Project acronym be symbolic or just the initials of the Project title? 

Projects may choose an acronym of their liking.  

18/03/2016 - How do bodies governed by Public law and non-profit making bodies prove that they are operational? 

Project partners should be registered at least 12 months before the launching of the Call (24 months for Lead Partners). However, their operability and their capacity to implement a Project is part of the evaluation procedure. The evaluators shall consult the additional documents submitted, such as balance sheets etc.  

18/03/2016 - Should the titles of Work Packages and Deliverables be the same for all Project partners?

The titles of the Work Packages should be the same. Each Project partner should implement no more than thirty (30) Deliverables in total for the Project. Homogenisation in the titles of Deliverables is desirable and required wherever applicable. This means that in case Project partners contribute in financial terms in any way to a specific Deliverable, they should use the same title (their involvement in the Deliverable will be explicitly specified in the Specification of Budget Form). However, if there is differentiation, Deliverable titles may vary per Project partner. 

06/04/2016 - Please, make some clarification about the Output Indicator “Increase in expected number of visits to supported sites of cultural and natural heritage and attractions”. 

The "increase in expected number of visits to supported sites of cultural and natural heritage and attractions" is a "common output indicator" and the definition is provided by the European Commission competent services: "The ex ante estimated increase in number of visits to a site in the year following project completion. Valid for site improvements that aim to attract and accept visitors for sustainable tourism. Includes sites with or without previous tourism activity (e.g. nature parks or buildings converted to museum). One visitor can make multiple visits; a group of visitors count as many visits as many members the group has." 

As far as the measurement or definition methodology and the follow up of the indicator value, during and after the project implementation, it is up to the project applicants to define and suggest in their project application. Please be aware that this will be evaluated accordingly.  

06/04/2016 - Can an external expert be contracted by more than one Project Partner and in more that one countries? 

Each Partner contract its own external experts, following the Public Procurement rules.  

06/04/2016 - How should the project manager be appointed? 

The project manager must be designated internally. However, the project manager may be assisted by an external expert if needed in the day-to-day implementation process.  

06/04/2016 - Our project idea, related to Specific Objective 2.1. concerns conservation of mountainous ecosystems as habitats of one indicator mountain species (included in Annex 4 and Annex 2 of directive 92/43/EEC). Our potential partners from Cyprus also express readiness to participate but with another similar species which is found only in Cyprus (also in Annex 4 and Annex 2 of directive 92/43/EEC). If the main activities and pilot measures are the same or similar shell evaluations of the project assess negatively the above mentioned reason (different species of mountainous ungulates)? 

The content of each Project proposal should be in line with both the Investment priority and its Specific Objective in order to reply to the prerequisites of the Interreg V-B Balkan-Mediterranean 2014-2020 Transnational Cooperation Programme. The content of each Project is the basis of its evaluation.  

06/04/2016 - Who can be Financial Manager and which are his tasks? 

The role of the Financial Manager is described in the Project Implementation Manual (p. 31) 

06/04/2016 - Is it possible for a natural person to act as contact person and project manager for specific hours per month, without receiving any payment? 

Yes  

06/04/2016 - Can an event be considered a deliverable? 

Yes  

06/04/2016 - Our project proposal envisions the investment in the interior physical infrastructure and the digital/ technological basis within the premises of a university campus that will be dedicated to the creation of a “Start-Up Hub/ Innovative and Creative Space”. This space is part of the large university campus and will be wholly devoted to the project platform. We would appreciate it if you could confirm us the necessary documentation needed for this project component that will be implemented within the facilities of the University. 

The documentation for any kind of small scale infrastructure depends on the kind of the intervention and the legal framework of each institution. In any case, specific description of the proposed interventions as well as a full description of the intervention’s maturity is needed (please see the “Maturity Sheet” and the “Specification of Budget” documents). 

08/04/2016 - Are there any restrictions concerning the origin of equipment?

No, there are no such restrictions in the BalkanMed Programme.

OTHER

Are there any Info Days on the 1st Call for Project Proposals planned?

The programme of the Info Days is available through the www.interreg.gr and the http://sites.google.com/site/interregbalkanmed websites. For any additional Info days or changes you will be informed accordingly.

Is there a Partner search platform for BalkanMed Programme?

Please click here  

When will the 2nd Call for Project Proposals open?

The 2nd Call for Project Proposals is expected to open by mid-2017.

Will there be an extension on the submission deadline for the 1st Call for Project Proposals?

Yes, the submission deadline has been extended to 26/04/2016. Please see here.

end faq